Circulation Policies

The NDSU Libraries Circulation Policies apply to all patrons who borrow library materials from NDSU Libraries. For more information contact the Circulation Desk at (701) 231-8888.

Do I need a library card?

Your NDSU ID card functions as your library card.

How many items can I check out?

Number of physical items
NDSU faculty and staff members; NDSU graduate students; NDSU visiting faculty members; McNair students; NDUS faculty and staff members; NDUS graduate students 100
NDSU undergraduate students; NDSU alumni; Tri-College faculty and staff members; Tri-College graduate and undergraduate students 50
NDSU continuing education/workshop students; Fargo-Moorhead high school students; Fargo-Moorhead community patrons; NDUS undergraduate students 10

What are the loan periods for materials?

Loan periods vary by material type and patron status. Visit the loan periods page for complete information.

How can I borrow from the libraries if I am located at NDSU without a faculty appointment?

People located at NDSU without a faculty appointment can request library access by filling out an NDSU Early Employee ID Request Form and submitting the form, accompanied by a letter from their respective departments requesting access, to Human Resources. Completing this process will allow individuals to check out materials, access library databases, and use interlibrary loan services.

Can I borrow materials if I am not an NDSU student, faculty, or staff member?

Library borrowing privileges are made available for Tri-College and NDUS students with student IDs. Area high school students must present a Student Referral Form signed by their school librarian or instructor.

North Dakota, South Dakota, and Minnesota residents, Alumni, immediate family/spouses of NDSU employees, and library workshop participants who provide a valid driver's license or other proof of residence can be issued an NDSU Libraries community borrower card free of charge at the Main Library Circulation Desk or at Klai Juba Architecture/Landscape Architecture Library.

When are borrowing privileges suspended?

Borrowing privileges will be suspended at all NDSU Libraries for the following reasons:

  • Maximum fines
  • Maximum checkouts
  • Withdrawal from the University

What are the fines for overdue materials?

Fines vary based on material type and length of time the item is overdue. View the fines list for a complete list of all overdue fines.

What is the penalty for the mutilation of library materials?

Intentionally defacing or destroying library materials is a criminal act (North Dakota Century Code 32-03-09.2). Anyone caught mutilating library materials will be questioned and campus security will be notified. University patrons will be prosecuted by the University, and public patrons will be prosecuted through the civil judicial system.

What is the policy on retention of records?

NDSU Libraries abide by NDSU's records retention schedule.

  • Approved Library Council – September 1995-96
  • Approved Circulation Coordinating Team – November 2002
  • Revised Circulation Coordinating Team – June 2003
  • Revised Circulation Coordinating Team – February 2007
  • Revised Circulation Coordinating Team – December 2008
  • Revised Circulation Coordinating Team – October 2010
  • Revised Access Services Librarian – November 2012
  • Revised Access Services Librarian – September 2013
  • Revised Access Services Librarian – October 2013
  • Revised Access Services Librarian – December 2013
  • Revised Access Services Librarian – March 2014

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