Prices and Fees
On-site access to the collections of the NDSU Archives is generally free of charge. For a fee, the archives provides duplicates of photographs, documents, audio-visual and published material in its collections. This schedule outlines the fees charged. All charged fees are dedicated to the preservation of the archival collections.
Permission and use fees: Permission for use of the duplicates obtained from the NDSU Archives must be obtained in writing from the archives staff. For details on our guidelines consult Photograph Permission to Publish Policy.
Delivery time: Standard delivery time is within one week of receipt of order. Larger orders may require more time. Consult with archives staff if your needs are less than one week.
Payment: When a copy request is received a reply will be sent with a price quote. Staff will then have patrons make a payment using the NDSU Marketplace a secure on-line credit card payment system. Once confirmation of payment has been received by the archives staff, fulfillment of the order will take place within five business days. Patrons will receive a confirmation e-mail stating that the payment has been received.
Should patrons prefer to not pay by credit card, a prepayment is required by check or money order made out to "NDSU Libraries", and mailed to: NDSU Archives, Libraries, NDSU Dept #2080, PO Box 6050, Fargo, ND 58108-6050. Please obtain a price quote prior to sending a prepayment.
Right of refusal: The NDSU Archives reserves the right to refuse to duplicate items in its collections due to condition or restrictions imposed by donor agreements or copyright.
Reference Services: The archives staff is not able to conduct extensive research. For research requiring considerable time, the archives staff will assist in locating a local individual that a researcher may contact directly and hire to conduct extended research.
Interlibrary Loan
Materials from the NDSU Archive not available through Interlibrary Loan. Please contact the Archives for information about acquiring copies of materials.
Digital Copies
Photograph print reproduction service is no longer offered. Reproduction of photographs and other items are made in digital format. Digital copies will be mailed on CD or can be sent as an e-mail attachment (5 scan limit). Copies normally will be sent in JPEG format. For digital copies indicate the desired resolution in pixels per inch (ppi). Indicate if format other than JPEG is needed. Rush orders (less than one week) are double the listed fee.
NDSU faculty, staff and students[1] who are using images for class projects or presentation are charged $1.00 per image up to 10 images and no use fees, per semester. For requests for over 10 images, the charge is $3 per image, with no use fees.
NDSU Staff and NDSU Department requests for digital images for NDSU office decorative displays are charged $1.00 per image up to 5 images, with no use fee, per semester. For requests over 5 images, the charge is $3 per image, with no use fees.
[1] Students refer to all collegiate, high school and/or middle school students within the 50 US States.
| Delivered in JPEG format, approx. 4000 pixels on the long dimension | $15.00 per digital file |
Reproduction Use Fees
One-time only, non-exclusive for all types of uses. Non-profit organizations are not charged a usage fee for up to 5 images; additional images will be charged the in-state usage fee.
| Type of Use | In-state/non-profit | Out-of-state |
| Publishing or exhibit (print or electronic) | $15.00 per image | $50.00 per image |
| Broadcast or video | $15.00 per image | $50.00 per image |
| Commercial decorative display | $15.00 per image | $50.00 per image |
| Advertising | $15.00 per image | $50.00 per image |
| Worldwide, multiple uses, in perpetuity for a single project | $100.00 per image | $100.00 per image |
Copy Fees
Fees apply only to mail, e-mail, telephone requests filled by archives staff. Mail order minimum fee is $5.00. For mail orders over 25 pages, photocopy fee doubles. For orders done by outside firm: firm's cost plus $10.00 service fee per order. Rush orders (less than one week) are double the listed fee.
| Type of Copy | Fee |
| Obituaries | $5.00 per name |
| Naturalization records | $5.00 per name |
| Censuses | $5.00 per household, per census |
| Cass County marriage licenses | $5.00 per record |
| Cass County Court records (civil, divorce, probate) | Based upon number of documents in file, request quote |
| Photocopies | 20 cents (letter & legal); 40 cents (ledger) per exposure |
| Digital copy of audio cassette* | $15.00 per cassette |
| Digital copy of video cassette* | $20.00 per video cassette |
*Only entire audio or video cassettes are digitized, we do not provide segments of the original.
Shipping and Handling
Unless otherwise arranged by the customer, items will be sent via First Class USPS mail. For shipping and handling fees for overseas, oversize or orders larger than described below, contact archives staff at 701-231-8914 or e-mail ndsu.library.archives@ndsu.edu.
| Photocopies | Up to 25 pages, included in cost of copy fee | $5 for 26-50 pages | $7 for 51-150 pages |
| DVD or CD | $3 for 1 | $5 for 2-4 | $7 for 5-10 |
To Contact Us
Consult our Contact Information page.