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Borrow, Renew, Request Information

The NDSU Libraries Circulation Policies apply to all patrons who borrow library materials from NDSU Libraries. For more information contact the Circulation Desk at (701) 231-8888.
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Loan periods vary by type of resource and academic standing.  

  • General books and documents: 28 days, 2 renewals
  • Shott Collection books: 28 days, 1 renewal
  • Periodicals: 5 days, no renewals
  • Reserves (limit of 3): As designated, 1 renewal (2 hour reserve only)
  • Reference materials: No loan
  • Newspapers: No loan
  • Maps: 28 days, 1 renewal
  • Media (limit of 5): 7 days, 1 renewal
  • GoPro Cameras: 3 days, no renewals
  • USB cords: 4 hours, 1 renewal
  • Laptop chargers: 4 hours, 1 renewal
  • Graphing calculators: 1 calendar day (until library closes, or midnight during 24/7), no renewals
  • Day lockers: 1 calendar day (until library closes, or midnight during 24/7), no renewals
  • General books and documents: 180 days, 2 renewals
  • Shott Collection books: 28 days, 1 renewal
  • Periodicals: 5 days, no renewals
  • Reserves (limit of 3): As designated, 1 renewal (2 hour reserve only)
  • Reference materials: No loan
  • Newspapers: No loan
  • Maps: 28 Days, 1 renewal
  • Media (limit of 5): 7 days, 1 renewal
  • GoPro Cameras: 3 days, no renewals
  • USB cords: 4 hours, 1 renewal
  • Laptop chargers: 4 hours, 1 renewal
  • Graphing calculators: 1 calendar day (until library closes, or midnight during 24/7), no renewals
  • Day lockers: 1 calendar day (until library closes, or midnight during 24/7), no renewals

Includes visiting faculty

  • General books and documents: 180 days, 2 renewals
  • Shott Collection books: 28 days, 1 renewal
  • Periodicals: 5 days, no renewals
  • Reserves (limit of 3): As designated, 1 renewal (2 hour reserve only)
  • Reference materials: No loan
  • Newspapers: No loan
  • Maps: 28 Days, 1 renewal
  • Media (limit of 5): 7 days, 1 renewal
  • GoPro Cameras: 3 days, no renewals
  • USB cords: 4 hours, 1 renewal
  • Laptop chargers: 4 hours, 1 renewal
  • Graphing calculators: 1 calendar day (until library closes, or midnight during 24/7), no renewals
  • Day lockers: 1 calendar day (until library closes, or midnight during 24/7), no renewals
  • General books and documents: 28 days, 2 renewals
  • Shott Collection books: 28 days, 1 renewal
  • Periodicals: 5 days, no renewals
  • Reference materials: No loan
  • Newspapers: No loan
  • Maps: 28 Days, 1 renewal
  • Media (limit of 5): 7 days, 1 renewal
  • Graphing calculators: 1 calendar day (until library closes, or midnight during 24/7), no renewals
  • Day lockers: 1 calendar day (until library closes, or midnight during 24/7), no renewals

Includes community patrons, faculty and staff spouses, and local high school students

  • General books and documents: 28 days, 2 renewals
  • Shott Collection books: 28 days, 1 renewal
  • Periodicals: 5 days, no renewals
  • Reference materials: No loan
  • Newspapers: No loan
  • Maps: 28 Days, 1 renewal
  • Media (limit of 5): 7 days, 1 renewal
  • Graphing calculators: 1 calendar day (until library closes, or midnight during 24/7), no renewals
  • Day lockers: 1 calendar day (until library closes, or midnight during 24/7), no renewals
Material type Fine Maximum fine per item
Books $10.00 per item after 30 days overdue $10.00 plus replacement fee if item is not returned*
Day lockers $1.00 per hour $10.00 per item
Graphing calculators $1.00 per hour $10.00 per item
Headphones $1.00 per hour $10.00 per item
GoPro Cameras $5.00 per day $10.00 plus replacement fee if item is not returned*
Laptop Chargers $1.00 per hour $10.00 plus replacement fee if item is not returned*
Maps $10.00 per item after 30 days overdue $10.00 plus replacement fee if item is not returned*
Media $0.50 per day $10.00 per item
Periodicals $1.00 per day $10.00 per item
Reserves (two hour) $1.00 per hour $10.00 per item
Reserves (three day) $1.00 per day $10.00 per item
State/Federal Documents $10.00 per item after 30 days overdue $10.00 plus replacement fee if item is not returned*
Study room keys $1.00 per hour $10.00 per item
USB Cords $1.00 per hour $10.00 per item
Whiteboard markers/erasers $1.00 per hour $10.00 per item
*If item is later returned, replacement fee may be returned, less the $10.00 fine.
Interlibrary Loan provides NDSU faculty, staff, and students access to the collections of local, regional, and national libraries by using technologically enhanced systematic search and retrieval methods.
Contact Information: 

Telephone: 701-231-8885
Fax Number: 701-231-5825
Email Address: ndsu.library.ill@ndsu.edu

While books and periodical articles are the most common requests that Interlibrary Loan receives, you may also request other materials such as media (CDs and DVDs), theses, and dissertations. Materials that will usually not be available for request include periodicals, rare books, reference items, or items from special collections.

You may also request materials that the NDSU Libraries already owns that are on the course reserves shelf, are in-use, or are non-circulating. However, Interlibrary Loan will reserve the right to evaluate and cancel these types of requests for the following reasons:

  • Reserve materials are available for check out.
  • Non-circulating materials are available for use within the library.

You may request materials that the NDSU Libraries owns but are marked as lost or missing. You may request popular fiction and bestseller books, but these materials may not be available due to high demand at other libraries. With the exception of some Canadian libraries, Interlibrary Loan will usually not borrow materials from foreign countries. Interlibrary Loan will not order textbooks that are required for classes and that are available for purchase from the NDSU Bookstore. If your library account has been blocked, Interlibrary Loan will not process requests until the block is removed.

While there is not a limit to the number of ILL requests that can be placed at one time, staff reserves the right to process them in a manner that will not cause an undue burden on other libraries or their collections.

The interlibrary loan form can be reached from the Libraries' home page.

  • Under Services on the menu bar, click Borrow from Other Libraries (ILL).
  • First time users will need to create an ILL (ILLiad) account. This account will only be for ILL information. You will need to access your account to view materials checked out from the NDSU Libraries' collections.
  • Once you have requested your ILLiad account, you can log in to request materials. Under New Request, choose the format that fits the type of material you want to request, fill in the form fields, and click Submit Request.

Log into your ILLIad account. Within your account menu, the View section provides options to track your requests, ask for renewals, receive articles, and see the history of all your requests.

The length of time to receive your materials may vary according to the material type and its original location. Books, media, dissertations, and theses

  • From regional libraries (Minnesota, North Dakota, and South Dakota): 2 to 5 days.
  • National libraries (outside of Minnesota, North Dakota, and South Dakota): 1 to 2 weeks.

Articles

  • Electronic delivery to your e-mail: 1 to 2 days. You will receive your articles electronically unless you choose a different delivery method when you place your request.
  • USPS delivery: 3 days to 2 weeks.

You will be notified by email (through your NDSU email account) when your materials arrive. Please bring your NDSU Library card or a valid picture ID to the Circulation Desk to pick up materials.

Physical and PDF copies of articles are yours to keep.

For books, media, dissertations, and theses, the average loan period is four weeks. You can request a renewal through your ILLIad account or by contacting the Interlibrary Loan office at (701) 231-8885.

Occasionally, Interlibrary Loan will receive a request for you to return a material before its due date. When this occurs, Interlibrary Loan will notify you by phone or by email that you must return the material immediately. If possible, Interlibrary Loan will place another request for the item on your behalf.

There is no cost for placing requests through Interlibrary Loan. 

You are responsible for returning Interlibrary Loan materials by their due dates. Please check for due dates on the slips attached to your materials or within your library account. The libraries that own the materials you have requested will determine fees for lost, damaged, or non-returned materials. If you fail to return materials, you will receive a bill for replacement. Any Interlibrary Loan-related bill that you receive will be sent to your Bison Connection account.

North Dakota State University’s Interlibrary Loan service (OCLC code: NWQ) is pleased to provide loans and copies to other academic, public, and special libraries from our collections at the Main Library, Architecture and Landscape Architecture Library, Health Sciences Library, Chemistry Library, Business Learning Center, and Annex storage facility.

Individuals are encouraged to request loans and copies of our materials through the Interlibrary Loan services offered through their own local libraries.

Interlibrary Loan will lend circulating materials such as books, DVDs, CDs, dissertations, and government publications. Copies of articles from NDSU Libraries’ periodical collections are also available.

While materials such as rare books, reference, and items from the Germans from Russia Heritage Collection and the NDSU Archives collections do not circulate, copies of specific pages may be requested.

Materials from the NDSU Libraries Shott Collection (popular fiction and non-fiction) do not circulate through Interlibrary Loan.

Requests for items that are on course reserves, in-use, non-circulating, or marked as lost/missing will be non-supplied with the appropriate explanation.

Interlibrary Loan will usually not supply loans to overseas countries but will supply electronic photocopies of articles.

How to submit an Interlibrary Loan request

NWQ participates in OCLC World Resource Sharing (ILLiad) and Ex Libris’ Aleph (as part of the Online Dakota Information Network (ODIN) ). We will accept requests via email, fax or standard ALA forms from libraries not on those systems. Articles (supplied within 48 hours) Delivery Methods

  • Electronic delivery of copies using Ariel, Odyssey, or e-mail
  • Fax
  • USPS (please allow extra time for delivery)

Costs

  • Free to network partners (ODIN, MnPals, Minitex)
  • Free to Reciprocal/LVIS libraries
    • Reciprocal agreements welcome
  • $8.00 (up to 50 pages) for non-reciprocal libraries
    • $8.00 + .20/page over 50 pages
  • Billed through OCLC IFM or by invoice

Books, media, dissertations, and theses (supply times vary with delivery service) Delivery Methods

  • USPS
  • Local couriers
  • UPS or FedEx (please supply FedEx account number)

Costs

  • No charge for loans

Loan period

  • 28 day loan period with one renewal
  • Loans are subject to recall if needed by one of our own patrons
  • Borrowing libraries are responsible for damaged or lost materials

Overdue/Lost Materials There are no overdue fines for late materials, but libraries are encouraged to return or renew materials when they become due. Interlibrary Loan will assess replacement fees for lost, damaged, or severely overdue materials, and will send an invoice to the borrowing library. Contact Information

Address Interlibrary Loan The Libraries NDSU Dept. 2080 PO Box 6050 Fargo, ND 58108-6050
Telephone 701-231-8885
Fax Number 701-231-5825
Email Address ndsu.library.ill@ndsu.edu
Ariel Address 134.129.115.34
OCLC Code NWQ
Hours 8:00 am to 5:00 pm (CST) Monday - Friday except on major holidays

Pull Service is an NDSU Libraries service that allows access to items located in the Off-Campus Storage Annex.

Pull Service is not available to community patrons.

You must submit a Pull Service request form. You will have to log in with your NDSU information to access the form.

Pull Service requests for articles/specified chapters will be scanned and sent to the patron via their NDSU e-mail address. If you wish to receive a physical item, please note on the request form where you would prefer to pick up the item. Physical items can currently be delivered to the Main Library, Klai Juba A/LA Library, and Barry Hall Library.

Pull Service operations are not available when the Off-Campus Storage Annex is closed.

Patrons are permitted to request up to 20 items per day and 100 items per month from the Off-Campus Storage Annex.

NDSU Libraries patrons can request an appointment to visit the Off-Campus Storage Annex for research purposes.  This is also an option if you need access to more than the allotted number of items.

Your NDSU ID card functions as your library card.

  Number of physical items
NDSU faculty and staff members; NDSU graduate students; NDSU visiting faculty members; McNair students; NDUS faculty and staff members; NDUS graduate students 100
NDSU undergraduate students; NDSU alumni; Tri-College faculty and staff members; Tri-College graduate and undergraduate students 50
NDSU continuing education/workshop students; Fargo-Moorhead high school students; Fargo-Moorhead community patrons; NDUS undergraduate students 10

Loan periods vary by material type and patron status. See the loan periods tab for complete information.

People located at NDSU without a faculty appointment can request library access by filling out an NDSU Early Employee ID Request Form and submitting the form, accompanied by a letter from their respective departments requesting access, to Human Resources. Completing this process will allow individuals to check out materials, access library databases, and use interlibrary loan services.

Library borrowing privileges are made available for Tri-College and NDUS students with student IDs. Area high school students must present a Student Referral Form signed by their school librarian or instructor.

North Dakota, South Dakota, and Minnesota residents, Alumni, immediate family/spouses of NDSU employees, and library workshop participants who provide a valid driver's license or other proof of residence can be issued an NDSU Libraries community borrower card free of charge at the Main Library Circulation Desk, Business Learning Center, or the Klai Juba Architecture/Landscape Architecture Library.

Borrowing privileges will be suspended at all NDSU Libraries for the following reasons:

  • Maximum fines
  • Maximum checkouts
  • Withdrawal from the University

Fines vary based on material type and length of time the item is overdue. View the fines list for a complete list of all overdue fines.

Intentionally defacing or destroying library materials is a criminal act (North Dakota Century Code 32-03-09.2). Anyone caught mutilating library materials will be questioned and campus security will be notified. University patrons will be prosecuted by the University, and public patrons will be prosecuted through the civil judicial system.

Last updated: 3/2/2017