Policies and Rules

Reading Room The NDSU Archives and the collections in its care are available for research to NDSU students, faculty, staff, and general public. One of the responsibilities of the Archives is the preservation of the historical material in its care. While we encourage the use of these materials, we also ask that all users help us in preventing damage to them by observing the following rules.


  • Handle all materials with extreme care.
  • Maintain the original order of all materials.
  • Use ONLY pencils or laptop.
  • Have only one box open at a time and remove only one folder at a time.
  • Fill out call slips for requested materials.

Do Not:

  • Bring food or beverage into the Research Room.
  • Bring your backpack, brief case, or purse into the Reading Room. Please use a locker.
  • Remove materials from the Research Room.
  • Mark materials or erase existing marks.
  • Fold or bend documents.
  • Take notes on top of the materials, use the table instead.
  • Apply paper clips, fasteners, tape, or "post-it" notes.
  • Touch the surfaces of photographs with your fingers - ask for gloves.
  • Re-shelve books or microforms.

Photocopies can be made of most materials, however: manuscripts, small collections, photographs, etc. must be copied by staff. Cataloged books may be copied on library copy machines with permission of the staff.

We may refuse to allow copying of fragile and oversize items.

Computers, scanners, camerasĀ and dictating machinery are allowed, as long as they do not disturb others.

Written permission must be obtained from Archives or any other copyright holder before publishing quotations or excerpts from any materials in the Institute or University Archives.

Citations should include the item, name of collection, person or group, folder heading, collection number, and proper credit to the Archives, or other copyright holder.

The Archives does not assume any responsibility for infringement of the copyright held by the author or heirs pertaining to Institute materials. It is the responsibility of the researcher to obtain permission from the copyright holder, if the Institute does not own the copyright.