Duplication Fees and Policies

Duplication Fees

Digital Copy Fees

Reproduction of photographs and other items are made in digital format. Digital copies will be mailed on CD or can be sent as an e-mail JPEG attachment (5 scan limit).

Type of service Students, NDSU faculty, staff and alumni All others
Copy of image $1 per image up to 10 images, then $5 per image. (per semester) $15 per image
CD and case $1 $1
Shipping and handling Free for intercampus mail; $3 for USPS; TBD for international $3; TBD for international

Copy Request Fees

Copy fees apply only to copy requests filled by archives staff. Mail order minimum fee is $5.00. For mail orders over 25 pages, photocopy fee doubles. Rush orders (less than one week) are double the listed fee.

Copies can either be mailed or emailed as a pdf.

Type of Copy Fee
Obituaries, biographies $5.00 per name
Naturalization records $5.00 per name
Censuses $5.00 per household, per census
Cass County marriage licenses $5.00 per record
Cass County Court records (civil, divorce, probate) Based upon number of documents in file, quote will be provided
Photocopies 20 cents (letter & legal); 40 cents (ledger) per exposure
Digital copy of audio cassette to CD* $15.00
Digital copy of video cassette to DVD* $20.00

*Only entire audio or video cassettes are digitized, we do not provide segments of the original.

Archives Photocopy Machine Fees

Type of copy Letter and legal size Ledger size
Black and White 10 cents per copy 20 cents per copy
Color 25 cents per copy 25 cents per copy

Permission to Publish and Use Fees

One-time only, non-exclusive for all types of uses.

Type of use Students, NDSU faculty, staff and alumni Non-profit North Dakota newspapers and television stations In-state Out-of-state
In class project or presentation $0 N/A N/A N/A N/A
Publishing or exhibit (print or electronic); Broadcast or video None if NDSU related, otherwise $15 First five images no use fee, then $15 $0 $15 $50
Commericial or decorative display None if NDSU related, otherwise $15 First five images no use fee, then $15 $15 $15 $50
Advertising None if NDSU related, otherwise $15 First five images no use fee, then $15 $15 $15 $50
Worldwide, multiple uses, in perpetuity for a single project None if NDSU related, otherwise $100 First five images no use fee, then $100 $100 $100 $100

Duplication Policies

Delivery time

Standard delivery time is within one week of receipt of order. Larger orders may require more time. Fees double for rush orders.

Interlibrary Loan

Materials from the NDSU Archives are not available through Interlibrary Loan. Please contact the Archives for information about acquiring copies of materials.


When a copy request is received a reply will be sent with a price quote. Staff will then have patrons make a payment using the NDSU Marketplace a secure on-line credit card payment system. Once confirmation of payment has been received by the archives staff, fulfillment of the order will take place within five business days. Patrons will receive a confirmation e-mail stating that the payment has been received.

Should patrons prefer to not pay by credit card, a prepayment is required by check or money order made out to "NDSU Libraries", and mailed to: NDSU Archives, Libraries, NDSU Dept #2080, PO Box 6050, Fargo, ND 58108-6050. Please obtain a price quote prior to sending a prepayment.

Right of refusal

The NDSU Archives reserves the right to refuse to duplicate items in its collections due to condition or restrictions imposed by donor agreements or copyright.

Shipping and Handling

Unless otherwise arranged by the customer, items will be sent via First Class USPS mail. For shipping and handling fees for overseas or oversized, contact Archives staff at 701-231-8914 or e-mail ndsu.library.archives@ndsu.edu.